GDPR Compliance
Your data protection rights under the General Data Protection Regulation
Right to Access
You have the right to request access to your personal data and receive a copy of the information we hold about you.
Right to Rectification
You can request that we correct any inaccurate or incomplete personal data we hold about you.
Right to Erasure
You have the right to request deletion of your personal data under certain circumstances.
Right to Restriction
You can request that we restrict the processing of your personal data in specific situations.
Right to Portability
You can request to receive your data in a structured, commonly used format for transfer to another service.
Right to Object
You have the right to object to the processing of your personal data for certain purposes.
Our Commitment to GDPR
Meetingbox is fully committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR). We have implemented comprehensive measures to ensure your data is processed lawfully, fairly, and transparently.
How We Process Your Data
Legal Basis for Processing
- •Consent: When you provide explicit consent for specific purposes
- •Contract: When processing is necessary to fulfill our contract with you
- •Legal Obligation: When we must process data to comply with legal requirements
- •Legitimate Interest: When processing is necessary for our legitimate business interests
Data Protection Measures
Technical Measures
- • End-to-end encryption
- • Secure data centers in Germany
- • Regular security audits
- • Access controls and authentication
- • Automated backups
Organizational Measures
- • Data Protection Officer (DPO)
- • Staff training programs
- • Privacy by design principles
- • Data processing agreements
- • Incident response procedures
International Data Transfers
Your data is primarily stored and processed within the European Union. When we transfer data outside the EU, we ensure appropriate safeguards are in place, including:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions for certain countries
- Additional security measures to protect your data
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:
- To provide our services to you
- To comply with legal, accounting, or reporting obligations
- To resolve disputes and enforce our agreements
Exercise Your Rights
To exercise any of your GDPR rights or if you have questions about data protection, please contact our Data Protection Officer:
Email: privacy@meetingbox.com
Phone: +49 30 123 456 789
We will respond to your request within one month of receipt. In complex cases, we may extend this period by two additional months.
Supervisory Authority
You have the right to lodge a complaint with a supervisory authority if you believe we have not complied with GDPR requirements.
German Data Protection Authority:
Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (BfDI)
Graurheindorfer Str. 153, 53117 Bonn, Germany
Last updated: 22 April 2026