Know your margin before the event happens
Every supplier change, quantity update, or scope adjustment updates your budget automatically. Meetingbox Intelligence flags risks early so finance can act before profit disappears.
3 canapés, per person from
ServiceQuick Pricing Summary
Cost Details
Sell Details
Profit Analysis
Intelligence Insights
- Cost spike: +$4/pax detected
- Margin: 32% → 27.9%
- Target restored with +$2/pax
Automated Invoicing
Create invoices directly from approved services and milestones. Track sent, paid, and overdue invoices without re entering data.
| Service | Qty/Unit | Margin |
|---|---|---|
Event Production | 48h @ $120 | 22% |
Venue Management | 60h @ $100 | 18% |
Technical Support | 12h @ $150 | 25% |
Know where your money really goes
Go beyond basic finance reports. See profit by project, client, and service in real time. Understand what earns money and what drains it. Act early by adjusting pricing or removing unprofitable services.
| Month | Revenue Curr/Prev | Bills Curr/Prev | Profit Curr/Prev |
|---|---|---|---|
| January | 153k / 94k | 19k / 12k | 133k / 82k |
| February | 157k / 142k | 32k / 17k | 125k / 124k |
| March | 172k / 140k | 28k / 15k | 144k / 125k |
All your financial KPIs in one place
Bring all financial KPIs together in one view. Stay aligned with company goals. Spot risks early and act before numbers drift off track.
| Period | Actual | Budget | Status | Diff |
|---|---|---|---|---|
| Jun | 160k | 120k | +40k | |
| Q2 | 416k | 360k | +56k | |
| Year | 1.4m | 1.2m | +141k |
Meetingbox Inbox for finance
No more digging through emails, spreadsheets, or tools. All financial alerts, approvals, risks, and changes live inside the project where the work happens. See overdue invoices, cost changes, margin risks, and budget overruns as they happen. Act fast without switching systems or chasing updates.
Dear Lukas,
Thank you for your event request. I've reviewed your requirements and would like to discuss a few details.
Could you please provide:
- • Specific budget range
- • Preferred venue location
Supplier Cost Comparison
Choose suppliers based on real numbers. Compare costs, performance, and margin impact using your own event history.
Proposal building with financial confidence
Build proposals based on real data. See which services are profitable, which suppliers perform well, and what usually breaks margin. Create proposals manually or with intelligence support, always grounded in your own numbers.
Munich Event
Arrival & Welcome Reception
Comfortable coach transfer from Munich Airport to the hotel. Professional driver, luggage assistance included.
Luxury 5-star hotel in the heart of Munich. Elegant rooms with modern amenities.
Billable hours and cost tracking
Track billable time per project, service, and role. See how team time affects cost and margin as work happens. Know what is billable, what is not, and where effort drifts beyond scope.
Design review hours (32h) have exceeded the approved scope (20h). Margin impact: -1.2%
Finance File Vault
All financial documents stored per event and project. Ready for accounting, audits, and handover.
Your financial analyst.
Predict cash flow, identify margin risks, and automate expense approvals with Meetingbox Intelligence.
- Predict cash flow
- Identify margin risks
- Automate expense approvals
- Generate financial reports
Seamless Integrations
Meetingbox connects with the tools you already use.
Meet the finance manager.
Join thousands of finance managers who trust Meetingbox.