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Project Command Center
Your run-of-show, digitized. Manage tasks, timelines, and team assignments for every event in one dynamic view.
Supplier & CRM Hub
Every venue and vendor, one database. Access your preferred suppliers, negotiated rates, and contact history instantly.
Add New Company
RFP & Proposal Management
Win more pitches. Create stunning, branded proposals in minutes using templates and AI-driven content.
Day 1 - Arrival & Welcome
Welcome & Networking
Airport Transfer Service
Hotel Check-in
Inbox Manager
All messages in one place. Clients, vendors, and your team. Meetingbox Intelligence points out missing information, cost risks, and timing issues as they come in. You can respond and move work forward without searching emails or guessing what was missed.
Inbox
Sales Conf 2027
NewHi Sarah, I've reviewed your request.
Missing Info
- 1Budget range
- 2Location
Know your margin before the event happens
Every supplier change, quantity update, or scope adjustment updates your budget automatically. Meetingbox Intelligence flags risks early so finance can act before profit disappears.
3 canapés, per person from
ServiceQuick Pricing Summary
Cost Details
Sell Details
Profit Analysis
Intelligence Insights
- Cost spike: +$4/pax detected
- Margin: 32% → 27.9%
- Target restored with +$2/pax
Reporting & Insights
Prove your impact. Auto-generate post-event reports and ROI analysis for stakeholders.
Revenue Analysis
Comparison: Current vs. Previous Year (YTD)
| Month | Revenue | Bills | Profit |
|---|---|---|---|
| January | 153k/94k | 19k / 12k | 133k / 82k |
| February | 157k/142k | 32k / 17k | 125k / 124k |
The calendar built for running events, not just booking time
Meetingbox turns scheduling into coordination. Every meeting, visit, and deadline is linked to real projects, suppliers, and deliverables. Your team understands priorities instantly, avoids conflicts, and stays aligned without chasing updates across emails and chats.
Calendar
My calendars
9:00 - 9:45
Daily Sync
10:30 - 12:00
Project Alpha Kickoff
10:00 - 11:30
Strategy Workshop
11:30 - 1:00
Partner Lunch
11:00 - 12:30
Review: Event Ops
10:00 - 11:00
Sprint Retro
The plan is ready.
Now run the event.
Registration, ticketing, on-site coordination, and live engagement — all connected to the same project data.
Intelligent Agenda Builder
Build complete event programmes in minutes — AI reads your brief and generates balanced agendas automatically.
Accommodation Management
Manage hotel blocks, room allocations, and attendee preferences linked to registration and budget.
AI Event Website Generator
Launch branded event websites in minutes. AI pulls from your brief to generate copy, structure, and visuals.
Built-in intelligence for complex events.
Meetingbox Intelligence operates silently in the background of your planning, finance, and supplier workflows. It connects scattered project data to unblock decisions and remove manual administration.
- Automated proposal creation
- Real-time budget forecasting
- Predictive resource allocation
- Supplier matching and qualification
Seamless Integrations
Meetingbox connects with the tools you already use.
