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Project Command Center
Centralize every event, task, and timeline across your entire agency. One view for all your project operations.
Supplier & CRM Hub
A shared global database for all your venues and vendors. Access negotiated rates and contact history instantly.
Add New Company
RFP & Proposal Management
Standardize how your team pitches and wins business. Create stunning, branded proposals in minutes.
Day 1 - Arrival & Welcome
Welcome & Networking
Airport Transfer Service
Hotel Check-in
Inbox Manager
All messages in one place. Clients, vendors, and your team. Meetingbox Intelligence points out missing information, cost risks, and timing issues as they come in. You can respond and move work forward without searching emails or guessing what was missed.
Inbox
Sales Conf 2027
NewHi Sarah, I've reviewed your request.
Missing Info
- 1Budget range
- 2Location
Know your margin before the event happens
Every supplier change, quantity update, or scope adjustment updates your budget automatically. Meetingbox Intelligence flags risks early so finance can act before profit disappears.
3 canapés, per person from
ServiceQuick Pricing Summary
Cost Details
Sell Details
Profit Analysis
Intelligence Insights
- Cost spike: +$4/pax detected
- Margin: 32% → 27.9%
- Target restored with +$2/pax
Know where your money really goes
Go beyond basic finance reports. See profit by project, client, and service in real time. Understand what earns money and what drains it. Act early by adjusting pricing or removing unprofitable services.
Revenue Analysis
Comparison: Current vs. Previous Year (YTD)
| Month | Revenue | Bills | Profit |
|---|---|---|---|
| January | 153k/94k | 19k / 12k | 133k / 82k |
| February | 157k/142k | 32k / 17k | 125k / 124k |
The calendar built for running events, not just booking time
Meetingbox turns scheduling into coordination. Every meeting, visit, and deadline is linked to real projects, suppliers, and deliverables. Your team understands priorities instantly, avoids conflicts, and stays aligned without chasing updates across emails and chats.
Calendar
My calendars
9:00 - 9:45
Daily Sync
10:30 - 12:00
Project Alpha Kickoff
10:00 - 11:30
Strategy Workshop
11:30 - 1:00
Partner Lunch
11:00 - 12:30
Review: Event Ops
10:00 - 11:00
Sprint Retro
The plan is ready.
Now run the event.
Registration, ticketing, on-site coordination, and live engagement — all connected to the same project data.
Intelligent Agenda Builder
Build complete event programmes in minutes — AI reads your brief and generates balanced agendas automatically.
Accommodation Management
Manage hotel blocks, room allocations, and attendee preferences linked to registration and budget.
AI Event Website Generator
Launch branded event websites in minutes. AI pulls from your brief to generate copy, structure, and visuals.
AI-powered automation for event teams.
Automate the busywork. From drafting RFPs to analyzing budgets, our intelligence layer sits across your entire workflow.
- Generate proposals in seconds
- Predict budget overages
- Source suppliers automatically
- Draft client emails
Connected to your entire ecosystem.
Meetingbox disappears into your workflow by connecting with the tools your team already relies on.
Meet Meetingbox
Join the world's leading agencies and corporate teams running on Meetingbox.