Meetings and event programs
Meetings & Events

Run event operations and live experiences from one platform.

Meetingbox helps event teams manage projects, briefings, suppliers, budgets, approvals, and reporting in one operational layer, and deliver branded events with registration, agendas, check-in, and attendee communication.

Meetingbox Core

Run operations with Meetingbox Core.

Meetingbox Core gives event teams one connected workspace for projects, briefings, suppliers, budgets, approvals, and reporting across every event and client.

Central inbox

Every briefing lands in one operational place.

Inbox
Hotel Munich briefing
New request
TechNova workshop
New request
Rhine River cruise
New request
Hotel Munich - Conference Package
Thomas Weber · 95 attendees
Original request captured

Brief, attachments, requester, and next action stay connected.

Selected workflow

Project and delivery workflows

Meetingbox Live

Deliver live experiences with Meetingbox Live.

Meetingbox Live turns that operational foundation into branded event experiences with registration, agendas, breakouts, check-in, and attendee communication.

Branded event website

Create branded event sites for conferences, incentives, and client programs.

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events.meetingbox.com

Registration and attendee management

Handle registrations, attendee records, and ticketing in one place.

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Complete registration
Confirmation sent automatically

Agenda and session management

Manage tracks, speakers, sessions, and agenda content from one platform.

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AllKeynoteTechnical
09:00
Opening Keynote
Main Stage
10:30
Platform Architecture
Track A
10:30
AI in Operations
Track B
13:30
API Integration Workshop
Lab 1
48 sessions · 6 tracks · 32 speakers

Workshops and breakout sessions

Coordinate workshops, breakout sessions, and meeting slots for each event.

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Workshop AOpen
24/30
Workshop BAlmost full
19/20
Lab 1 – APIOpen
11/15
RoundtableOpen
8/10
Attendees notified on assignment

Maps, floor plans, and check-in

Handle layouts, attendee flow, and QR check-in for on-site events.

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Scan to check in
Main
A
B
Lab
C
Lobby
Floor plan
Jonathan Müller
Accenture
09:02
Sarah Kim
Siemens
09:08
Lucas Ferreira
SAP
Anna Bergström
Volvo
09:14

Mobile app, notifications, and analytics

Deliver live updates, surveys, and event analytics across each experience.

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Engineering Summit
09:00 Keynote
10:30 Arch Talk
11:15 AI Ops
13:30 Workshop
🔔 Starts in 10 min
Workshop A · Lab 1
Engagement
App opens1,840
Session scans642
Survey resp.318
NPS
82
91
74
88

Run event delivery and live experiences from one connected system.

Meetingbox combines the operational work behind the scenes with the participant-facing programs, trainings, and events your team delivers.

With Meetingbox Core

Project and timeline management
Team and resource planning
Supplier and venue coordination
Budget and margin tracking
Approval workflows
Client and stakeholder communication
Task management
Reporting and visibility

With Meetingbox Live

Conferences
Incentive programs
Training sessions
Workshops
Corporate events
Roadshows
Kickoffs
Breakout sessions
Hybrid events
Meetingbox Live platform preview

Meetingbox Live

Meetingbox works alongside your existing tools and gives teams one clear place to manage operations and live experiences together.

Existing stack

Stays connected to your existing stack.

Meetingbox brings operations and live experiences together while fitting alongside the tools event teams already use for communication, CRM, finance, and collaboration.

Salesforce
HubSpot
Slack
Stripe
QuickBooks

See how Meetingbox can support your team’s operations and live experiences.

From internal workflows to participant-facing events, Meetingbox helps teams plan, manage, and deliver with more visibility and control.