Sourcing & RFP Management
From supplier request.
To a decision you can build on.
Request quotes, compare supplier responses and bring agreed costs into your project budget. Keep the conversation, the decision and your margin connected.
Good relationships.
Shared knowledge.
The venue someone trusts. The contact who knows the brief. The terms agreed last time. Put that knowledge to work when you source for the next event.
Start with your network
Choose suppliers and services from your shared database, from production and logistics to catering and local partners.
Keep the team in the loop
Keep requests, replies and attachments with the project, so colleagues can continue with the same context.
Connect the commercial details
Take the selected quote into the budget and keep buying costs, selling prices and margin in view.
From request to confirmed costs
One request.
A connected way forward.
A clear path through sourcing, with room for the way your team prefers to work.
Start with what the project needs.
Build a request for proposal (RFP) around the services in your project. Select suppliers, define the scope and set a response deadline.
- A clear scope
- Keep service requirements, dates and pricing instructions together, so suppliers know what to quote.
- Your preferred workflow
- Start sourcing while building the proposal or directly from the project budget—whenever it fits your process.
The decision carries through
A supplier is selected.
Your margin still matters.
Adjust markup, supplier commissions and client commissions at service level. Review the impact on profitability before sharing the offer with your client.
Explore Budgeting & Profitability
Less chasing.
More clarity.
Fewer handovers between your supplier list, inbox and budget. More time to choose the right partners and deliver the event.
Build on what you know
Reuse a shared supplier network instead of starting from a new spreadsheet.
Move decisions forward
Give the team comparable quotes and the context behind them.
Keep the numbers connected
Take agreed supplier costs all the way into project profitability.
From the people you trust.
To the events you deliver.
Connect your supplier network to the work in Meetingbox.