One brief, one project
Keep client requirements, decisions and delivery tasks together.
DMCs & incentive agencies
The journey is unforgettable. The planning stays under control.
Bring the brief, local partners, budgets and guest logistics together. Then give every traveller a clear, branded experience from registration to the final day.
From enquiry to arrival
Many moving parts. One shared plan.
A change to the programme affects suppliers, costs, rooms and guests. Keep the operational decisions connected to the itinerary people will actually follow.
Built for your work
Room for the extraordinary. Control over the details.
Your client sees the journey. Your team must keep the work behind it moving.
Partners in context
Follow local supplier requests, responses and costs with the itinerary.
Guest details connected
Keep hotel choices and bookings alongside registration details.
A clear closeout
Review costs and guest feedback before the next programme.
01 / Operations Suite
Build the programme behind the experience.
The Operations Suite gives account and delivery teams a shared view of scope, partners and finances across every destination.
Turn a brief into a proposal
Build an itinerary and quote around the client’s requirements, then keep revisions with the project.
Explore the capabilitySource local partners
Keep hotel, transport and activity partners in your supplier CRM; compare their responses against the brief.
Explore the capabilityKeep the delivery plan moving
Give every transfer, booking and handover an owner, deadline and shared project context.
Explore the capabilityProtect the budget
Compare the client quote with estimated and actual supplier costs as the itinerary changes.
Explore the capabilityUse the brief, not a blank page
Use Meetingbox Intelligence to identify requirements and prepare a first proposal for your team to refine.
Explore the capability02 / Event Experience
Give guests one place for their trip.
The Event Experience connects guest choices to the programme, so your team and travellers work from the same details.
Collect the travel details once
Ask for passport details, arrival airports and documents during registration, alongside each guest’s choices.
Explore featureControl rooms against the contract
Track nightly blocks, cutoffs and commitments, then export the rooming list for each hotel.
Explore featureGive coordinators their own share
Set a guest limit and room allocation for each group, so partner companies can manage their delegation.
Explore featureSee the whole guest journey
Open one attendee record for hotel, sessions, seating, documents and the activity timeline.
Explore featureGive every guest a personal place
My Event keeps their pass, hotel, schedule and documents close at hand; the event app brings updates to their phone.
Explore featureAcross the journey
When plans change, the team stays together.
The best guest experience depends on the work nobody sees. Keep decisions, owners and updates close to the programme.
Before travel
Confirm the scope, suppliers, room blocks and guest information.
During the programme
Share timely updates and keep the day’s itinerary within reach.
After the trip
Review costs and feedback before planning the next departure.
Repeatable project workflows
Keep the planning rhythm. Change the destination.
A repeatable project workflow helps the team start the next incentive with clear ownership, while every itinerary remains its own brief.
- 01
Start with the brief
Capture audience, purpose, dates and budget.
- 02
Reuse project tasks
Begin with the supplier and delivery steps your team knows.
- 03
Adapt the programme
Set this trip’s partners, hotels and guest journey.
- 04
Review the result
Compare project costs and feedback before repeating.
Each trip needs its own supplier, price, guest and travel review.
Relevant formats
Different journeys. The same clear foundation.
Adapt the operational plan and the guest experience to the programme.
Incentive travel
Group logistics, hotel blocks and a personal itinerary.
FAM trips
Local partners, site visits and timely guest updates.
Destination roadshows
Repeatable planning across stops with distinct guest details.
Practical questions
DMC questions, answered.
How the practical work connects to the trip people remember.
Can we manage several hotels for one trip?
Yes. Add partner hotels with room types and nightly allocations, then track bookings and export rooming lists.
Can the team track supplier costs against the quote?
Yes. Keep the client quote, estimated costs and actual supplier costs in the project’s financial view.
Where do travellers see updates?
The branded event app brings programme details and updates onto their phones.
Meetingbox in your context
Bring your next destination brief.
See how Operations Suite and Event Experience work together in your workflow.
Book a demo