More events. Less repeat work.
Reuse project workflows, so your team spends less time rebuilding plans and chasing updates.
Meetingbox for
Event agencies.
From the first client brief
to the final event report.
Operations Suite. Event Experience. Applied intelligence.
Deliver more events.
With the same team.
Connect the Operations Suite—requests, proposals, suppliers, budgets and delivery—with branded registration and attendee experiences. One platform for the work behind every event and everything your client sees.
Built for agencies. Designed for your clients.
Give every client your best.
Make more room for the next.
Every client brings a different brief, budget and audience. Give your team one connected way to manage the project, deliver the experience and carry what works into the next event.
Your service. Their brand.
Deliver websites, registration, emails and the event app in your agency’s brand or your client’s.
Every client, one account.
Give each client a dedicated hub, with roles and permissions that keep their events and data separate.
Answers your clients can use.
Review project costs alongside each event’s registrations, attendance and feedback, with clear reports for your team and clients.
Operations Suite · Planning & project delivery
Great events start long
before the first invitation.
Connect the commercial and operational work behind every client event. From enquiry to invoice, keep your team, suppliers, deadlines and financials working from the same project context.
01Keep the brief in view
Bring client requests, conversations and project details together. Keep the original requirements close as the scope develops.
Requests & inbox02Know the client behind the brief
Keep client contacts, opportunities and conversations in your CRM, so the relationship continues beyond one event.
Sales CRM03Turn the brief into a proposal
Build client proposals and quotes from your services and pricing. Keep revisions, reviews and approvals tied to the project.
Proposals & presentations04Source with your team’s knowledge
Keep supplier contacts and services in one place. Send RFPs and compare responses with the client’s requirements in view.
Supplier management05Keep the margin in the plan
Build the client quote alongside the internal budget. Compare estimated and actual costs as supplier decisions and scope change.
Quoting & budgeting06Give every handover an owner
Plan milestones, assign tasks and coordinate team capacity across projects. Reuse delivery workflows and keep deadlines visible.
Projects & workflows07Close the event. Understand the result.
Bring time, costs and invoicing into the project picture. Review profitability and team workload before planning the next event.
Project reportingThe whole project in perspective
One brief. Many moving parts.
A shared view of the work.
Give account managers, planners and finance the context behind every decision, from the agreed scope to the latest supplier cost.
Explore project managementSee the workflow in action
Open the demo in a full window (opens in a new tab)Meetingbox Intelligence
More room for your expertise.
Less time on the repetitive work.
AI assistance inside the agency workflow. Move from scattered information to a useful starting point, with your team reviewing and refining the result.
Understand the request
Extract requirements from emails and documents, spot missing details and prepare useful follow-up questions.
Prepare the first draft
Develop a proposal from the brief and compare supplier responses against the event’s needs.
Bring the context together
Summarise project information and prepare replies and reporting for your team to review.
Registration & attendee experience
The project comes together.
The experience comes to life.
01Client management & branding
One agency account. A distinct home for every client.
Move between clients, sub-brands and events without rebuilding your setup each time. Give every client a branded hub and your team a clear place to manage the work.
- Create client hubs with their own websites and domains.
- Set each client’s logos, colours, fonts and email sender across their event touchpoints.
- Control team access separately for each client hub.
- Open reports for each client event when you need the detail.
02Event websites, registration & ticketing
Make every registration feel like part of the event.
From a private leadership meeting to a ticketed congress, build a registration journey that fits the audience. Keep the event website, attendee details and bookings together.
- Launch websites from templates, with agenda, speaker, ticket and hotel information kept in sync.
- Duplicate an event or start from an event template for the next edition.
- Create registration paths for VIPs, members, partners and other attendee types.
- Offer paid or free tickets, capacity limits, sale windows and discount codes.
03Invitations & automated communication
Give every invitation your client’s voice.
Give an exclusive launch or hospitality event an invitation journey that feels unmistakably like your client. Keep the guest list and registration status together.
- Choose public or invite-only registration, with separate control over website access.
- Create a branded invitation screen for VIP guests.
- Send branded invitations and track delivery, opens and registrations.
- Automate confirmations, reminders and follow-ups using the event’s own data.
04Programmes, travel & accommodation
Keep the guest details with the programme.
Coordinate the moving parts of a conference, incentive trip or group programme in the event itself. Give your team, attendees and hotel partners the information they need.
- Manage multi-day agendas, tracks, speakers, documents and travel information.
- Keep programme updates in sync across the website, registration and mobile app.
- Manage hotel room blocks, nightly inventory and rates, with hotel selection during registration.
- Support coordinator bookings, arrival and transfer details, and shareable rooming lists.
05On-site delivery & attendee engagement
Make arrival easy. Make participation worthwhile.
Carry the client’s brand into the venue and onto every attendee’s phone. Connect the practical details of delivery with the conversations and experiences people came for.
- Check in attendees and sessions by QR code, with badges printed on arrival.
- Publish interactive floor plans, seating and booth locations.
- Give attendees a branded browser-based app with agendas, maps and push notifications.
- Enable live polls, chat and networking based on interests attendees choose.
- Support sponsor showcases, buyer meetings and badge scanning for lead capture.
06Client reporting & feedback
When the client asks, have the answer ready.
See who registered, which rooms are booked, who attended and what people thought. Turn the event’s activity into a clear client report and useful input for the next edition.
- Track registrations, declines, attendee requests and email delivery.
- Review room bookings, orders, revenue and session attendance.
- Collect ratings and survey feedback for the event or individual sessions.
- Build a client-ready report with the fields you need and export it to Excel.
Repeatable project workflows
Keep the process that works.
Adapt it to the next brief.
Give the next client project a proven starting point. Reuse your team’s planning structure, then tailor the scope, budget and attendee journey to the new event.
- 01
Set up the project
Bring the brief, owners, milestones and supplier work into one place.
- 02
Reuse the workflow
Start from a project structure your team has already refined.
- 03
Adapt to the client
Update responsibilities, dates, budget and event requirements for the new brief.
- 04
Deliver and review
Track the work through delivery, then use the result to improve the next project.
Each new event needs its own registration, content and guest-data review before publishing.
Your clients. Your event formats.
Built for the events agencies win.
Adapt the same platform to a different audience, programme and brief.
Corporate events & roadshowsPrivate invitations, branded registration and coordinated guest journeys.
Conferences & congressesProgrammes, speakers, sponsors, ticketing and accommodation.
Training & workshopsRegistration, sessions, attendance and learning that lasts beyond the day.
Incentives & FAM tripsHotel blocks, rooming lists and a personal itinerary for each guest.A few practical questions
Make it work
for your agency.
From client branding to the next edition, here’s how the setup fits your team.
Can we manage the agency’s project work as well as the event?
Yes. Meetingbox supports client requests, proposals, supplier sourcing, quotes, budgets, tasks, resources, time tracking and invoicing alongside registration and attendee experiences. Your team can follow the work from the initial brief through delivery and financial closeout.
How does Meetingbox Intelligence support our team?
It helps interpret requests, extract information, draft proposals and replies, compare supplier responses and summarise project information. Your team reviews and refines the output using its knowledge of the client and the event.
Can we deliver events under our own brand or our client’s?
Yes. Websites, registration forms, emails, custom domains and the mobile event app can carry your agency’s branding or your client’s. A brand kit keeps logos, colours and fonts consistent across touchpoints.
Can one agency account manage multiple clients?
Yes. Each client or sub-brand can have its own hub, website and team access. Your agency can switch between client hubs and open reports for individual events.
Can we make a client event invitation-only?
Yes. Restrict registration to invited guests and use a branded invitation screen for a VIP launch or hospitality event.
Do attendees need to download an app?
No app store download is needed. The branded mobile event app runs from the browser, with the agenda, speakers, venue information and attendee engagement features in one place.
Can we reuse a proven way of working?
Yes. Project templates and repeatable workflows give your team a starting structure for tasks and delivery. Review each new brief, budget and event setup for the client before launch.
See it with your agency in mind
Bring your next client brief.
We’ll walk through the possibilities.
Explore the workflows that matter to your team, from proposals, budgets and project workflows to branded registration, on-site delivery and reporting. Ask about a sandbox environment to try the platform for yourself.
Book an agency demo